Required Paperwork

As a team Manager, you are required to do specific paperwork. It is important for both you and USA/ASA of Illinois that these items be completed by the established deadlines found in the Team Management book and on the website.

PROOF OF AGE, PHOTO ID CARD
You are required to have in your possession a copy of a valid proof of age and photo identification for every player on your Championship Roster. The ID cards provided by USA/ASA of Illinois through www.registerasa.com are accepted throughout the country [Article 501A-07-c]. This ID card fully complies with this article. Please be sure that the name on the photo ID card is exactly the same as shown on the player agreement and Championship Roster. If the name change was not legally accomplished, the player must use her legal name as it appears on her birth certificate.

CHAMPIONSHIP ROSTER
In order to participate in championship play (any play that has the potential of leading to the USA/ASA National Championship or Northern National tournaments), you must complete a Championship Roster.

It is important that the players’ names on this roster match exactly the players’ names as listed on their photo ID cards and player agreement forms. The use of nicknames is not acceptable. If the proof of age says Jacqueline Porter, the roster should not say Jackie Porter. And if the proof of age says Cynthia Lewis, the roster may not list that player as Sissy Lewis!

Once you have obtained all player information, player signatures, and parent/guardian signatures for players under 18, you need to fill out the Manager’s portion of the form. It is not necessary to have Championship Rosters notarized. Make a copy of the roster; this should be kept with your team records. You will need the original to enter championship tournaments. You may wish to make several copies of the original for submission with championship play tournament registration, since it is sometimes difficult to retrieve the original from one tournament director in time to submit it for your next tournament.

On the www.registerasa.com site you can print your team roster, but it will only be accepted if it is printed landscape [sideways] and printed front and back on one sheet of paper. The roster will have all of your players that are registered, in alphabetical order with their ID number. You will need to get the signature of the players and their parents if under 18. The manager must sign the back of the roster as well.

OTHER PAPERWORK

Depending upon your team’s goals for the season, it may be necessary to complete various other items during the season. Forms you will probably need include:

OFFICIAL NATIONAL TOURNAMENT ENTRY FORM
This form is required for entry in any USA/ASA qualifying tournament including, Hall of Fame Qualifier, Hall of Fame tournament, any National Qualifier, Regional, Gold Regional, Gold Sector tournaments and the National Championship tournament. You will also be required to submit this form for the Northern Nationals. You can obtain this form by contacting Bob Adams at 309-657-4065.  Fill out the team portion of the form and either mail it or fax it to your YOUTH Commissioner. Your YOUTH Commissioner will, in turn, complete the USA/ASA portion of the form and mail the completed form to you for submission to the tournament director of the event you are attending. Fax copies are also acceptable.

QUALIFYING PROCEDURE
Your team must be registered with USA/ASA of Illinois by June 15th [10u to 18u] of the current year to be eligible for USA/ASA Championship Play. Illinois is in Region 10. Region 10 consists of the following: Kentucky, Indiana, Chicago Metro and Illinois. Our State Championship is open to all registered member teams.

Teams finishing 1st, in our State Tournaments will earn a berth to the National Championship Finals (USA/ASA national tournaments). Teams that participate in their Local Association ‘A’ Championships, but do not qualify for the USA/ASA National Championships, are eligible for the USA/ASA Northern ‘A’ National Championships. However, those teams must notify the tournament director or their respective Association YOUTH Commissioner immediately after the conclusion of their final game of their Associations Championships, of their intention to advance to the USA/ASA Northern National Championships or the team will be deemed no longer in Championship play, releasing the players to be pick-up players on teams still in Championship Play.

Teams that participate in their Local Association ‘B’ Championships, but do not qualify for the USA/ASA National Championships, are eligible for the ASA Northern ‘B’ National Championships. However, those teams must notify the tournament director or their respective Association YOUTH Commissioner immediately after the conclusion of their final game of their Associations Championships, of their intention to advance to the USA/ASA Northern National Championships or the team will be deemed no longer in Championship play, releasing the players to be pick-up players on teams still in Championship Play.

WHEN YOU HAVE QUALIFIED FOR A NATIONAL CHAMPIONSHIP TOURNAMENT
When your team has qualified to participate in the National Championship tournament you are required to notify your YOUTH Commissioner within 24 hours. It is allowable to make the initial notification by telephone, but please follow up your call with a written notice via email or fax. Be sure to provide your registered team name, the date your team qualified, and the event at which you qualified.

PLAYER PICK UP FORM
Once a team has qualified for a National Championship or Northern National tournament, three (3) additional players may be added to its roster, but you can not exceed twenty (20) on the roster. These “pick up” players must be USA/ASA-registered for the current season. “Pick up” players may be chosen from only those teams that are no longer eligible for championship play. This means that there are either no remaining qualifiers in which the team may participate or that the team has formally announced (including notifying the YOUTH Commissioner) that it will no longer be participating in championship play during the current season. Send the completed Player Pick Up form to the YOUTH Commissioner. The YOUTH Commissioner will verify eligibility of the “pick up” player(s), complete the form, and return it to the team Manager for presentation at the National Championship or Northern National tournament, fax copies are acceptable.

User Login

Joommaster team